Corporate Relocation Services for Seamless Office Transitions
Relocating a workplace can feel daunting, especially for large organisations. But it can also be an exciting opportunity to refresh your environment, reimagine how teams work, and set the stage for the next phase of growth. Our Corporate Relocation Services are designed to support that positive momentum by providing clear planning, steady coordination, and the guidance your team needs throughout the transition. We manage the details so your people can stay focused and feel confident about the move ahead.
Why Choose Our Corporate Relocation Services
Dedicated Relocation Manager – Each move is overseen by a single, accountable relocation manager who keeps every detail aligned, from early planning to final handover. One point of contact for consistent support throughout the entire process.
Coordinating Complex Moves – Corporate relocations involve multiple stakeholders, tight timelines, and operational risks. Our team manages the sequencing, scheduling, and coordination required to ensure a smooth transition into your new workspace.
End-to-End Support – From site selection to move day logistics, we manage every stage of your relocation. Our structured approach reduces risk, maintains continuity for your team, and keeps your project moving in the right direction.
Expert Partner Network – We collaborate with trusted designers, contractors, IT specialists, and suppliers to ensure your new workplace is functional, ready, and aligned with your brief.
Minimal Business Disruption – We build our planning around your operations, scheduling and coordinating each step to minimise disruption to your business and its personnel.
Your Strategic Partner for a Seamless Corporate Relocation
Relocating a workplace is a coordinated shift in how your teams operate. It involves choosing the right building, planning the fit-out, managing IT requirements, and keeping staff informed while maintaining day-to-day operations. Each step requires clear sequencing, reliable oversight, and timely management.
Facilitate’s relocation specialists manage the process from the moment you confirm your move. We coordinate every partner involved, guide key milestones, and ensure your new workplace is ready from day one. Whether you’re expanding, consolidating, or moving to a more efficient space, we help your organisation transition smoothly with minimal downtime.
Strategic Relocation Planning
Structured early planning to align scope, programme, budget, and decision-making
Strategic relocation planning sets the foundation for a smooth office move. Facilitate works with internal teams to clarify requirements, define project goals, and map out the overall relocation programme. Dependencies across workplace strategy, design development, construction activity, technology integration, and operational preparation are identified early, creating a clear structure for decision-making.
- Establish project objectives and governance
- Define programme, milestones, and critical dependencies
- Align workplace, design, technology, and operational needs
- Set risk, cost, and reporting structures for the project
The planning phase includes risk oversight and budget alignment, drawing on deliverable-based project management focused on clarity and control. Facilitate also coordinates with workplace and design partners to ensure headcount, spatial needs, and long-term business priorities shape the direction of the project. This provides a reliable base for the subsequent phases of office relocation planning, programme management, and delivery.
Workplace & Space Requirements Analysis
Defining the spatial and operational needs that guide site selection and design
Every workplace has its own requirements, and thorough analysis enables us to design plans around how your organisation operates. Facilitate coordinates assessments of headcount, growth projections, operational needs, and patterns of work to shape a clear spatial brief.
- Assess headcount, growth forecasts, and workplace models
- Coordinate proximity needs, special-use spaces, and meeting ratios
- Prepare clear spatial briefs and test-fit scenarios
- Consolidate stakeholder input into actionable requirements
Specialist spaces, collaboration areas, and proximity needs are defined in collaboration with internal teams and design partners. The findings are translated into test-fit scenarios and structured requirements that support both site selection and early design development. Facilitate consolidates input from multiple stakeholders and ensures decisions remain aligned with business priorities to provide the grounding for office space planning, workplace needs assessment, and the next stages of planning and design.
Site Evaluation Criteria & Location Assessment
Evaluating and shortlisting sites based on suitability, feasibility, and long-term performance
Facilitate supports organisations in reviewing and comparing potential office locations through a structured process of technical due diligence. The team develops evaluation criteria covering building size, layout efficiency, services, structural constraints, access, amenities, and alignment with workplace needs. Test fits are coordinated by our in-house design team to assess efficiency and identify technical or operational risks early.
- Develop practical evaluation criteria
- Coordinate test fits for shortlisted buildings
- Assess building constraints and service requirements
- Compare programme, cost, and feasibility
Each location is reviewed for its impact on programme, feasibility, and delivery considerations. Facilitate consolidates all findings into clear comparisons that support internal decision-making and complement the work of tenant representatives or real estate advisers. This approach ensures that relocation site selection is grounded in reliable data and realistic project outcomes.
Technical Input for Lease Review
Project-related technical clarity to support your advisers during lease review
Facilitate provides technical input to help clients and their advisers understand how lease conditions may affect project delivery. The team reviews base building information, services, and landlord requirements to identify anything that could affect the fit-out, project timing, or operational readiness of the space. This may include access limitations, building rules, timing constraints, or conditions that affect how the space can be built and occupied.
- Identify project implications within draft lease terms
- Review building conditions and constraints
- Highlight construction, access, and make-good considerations
- Support advisers with clear, technical, non-commercial input
Facilitate works alongside legal and real estate advisers, offering technical due diligence while not offering commercial or legal advice. This support helps clients enter lease negotiations informed and prepared, ensuring the final agreement supports the practical needs of the workplace relocation and office fit-out.
Design Team Coordination & Approvals
Coordinating and aligning consultants, decision makers, and overall project direction
Facilitate manages the design coordination process to keep all consultants aligned and progressing in line with the objectives of the relocation programme. Design coordination brings together the design, engineering, and technical disciplines, supported by our in-house team and external designers where required. This ensures documentation progresses on schedule and reflects the operational, spatial, and workplace requirements of the project.
- Coordinate in-house and external design teams with engineers and consultants
- Manage documentation progress and design reviews
- Facilitate design approvals
- Keep design aligned with programme, budget, and brief
Design reviews and approvals are organised clearly and efficiently, giving decision makers the information they need at the right time. Facilitate keeps the wider team connected, including those handling technology, building services, and early procurement planning. This coordination helps ensure all design needs are in place for construction and fit-out.
Construction & Fit-Out Oversight
Representing the client during construction to ensure safe and timely delivery
Facilitate oversees the construction phase on the client’s behalf, ensuring the build is delivered safely and in line with the project’s design objectives. Our project managers coordinate contractors and consultants, monitor progress, and resolve issues to keep projects moving forward towards their goals.
- Represent the client during construction
- Coordinate contractors and consultants
- Monitor progress, quality, and safety
- Resolve issues before they cause delays
Regular updates keep clients informed of progress, risks, and budget matters. Facilitate provides oversight to ensure that the build follows the agreed design and stays aligned with the overall timeline and project vision.
Technology Migration & Testing Coordination
Coordinating technology systems to ensure a smooth transition
Facilitate coordinates the technology systems that support a successful relocation, working closely with internal IT teams and external vendors. Our project managers align IT, audiovisual, security, and digital workplace requirements with construction and move-in schedules to ensure the new environment is operational and ready for staff.
- Align IT and AV vendors with the project timeline
- Coordinate infrastructure works, site access, and sequencing
- Plan transition periods and key readiness checkpoints
- Support testing and verification activities with your IT partners
Facilitate integrates technology requirements into the wider programme, organising access, coordinating timing, and keeping all parties aligned. By managing communication and resolving issues early, the team helps ensure that essential workplace systems are installed correctly, configured by the appropriate specialists, and prepared for use as the workplace becomes operational.
Move Logistics & Vendor Coordination
Keeping move logistics in sync to minimise disruption and smooth the transition
Facilitate manages the logistics of the office move to ensure a seamless transition into the new workplace. Our team develops detailed move schedules, coordinates with relocation vendors, organises building access, and aligns all construction and technology activities.
- Prepare detailed move plans and schedules
- Coordinate relocation vendors and building management
- Manage access, sequencing, and contingencies
- Provide on-site oversight during the move
Facilitate provides on-site oversight on move day to address issues in real time, keeping the programme on track and reducing disruption to business operations. The team ensures staff can quickly settle into the new environment, with critical areas ready for use on day one.
Post-Move Optimisation
Post-move-in support to ensure the workplace operates as intended
Facilitate provides structured support after move-in to ensure the workplace operates effectively. Our team coordinates post-occupancy reviews, gathers feedback from staff and stakeholders, and identifies adjustments that improve comfort and performance.
- Coordinate post-occupancy reviews
- Gather feedback and identify adjustments
- Resolve outstanding items with designers and contractors
- Support for ongoing workplace enhancements
Facilitate works with designers, contractors, and technology providers to close out outstanding items and complete minor refinements. Our team also supports longer-term optimisation informed by usage insights and user experience. This follow-through helps to ensure that the relocation is fully completed and the workplace continues to meet the needs of the organisation.
Ready to discuss your corporate relocation project? Contact Facilitate today to discover how our experienced team can guide your office move from planning to completion.
